event manager position for entertainment company

Event Managers are responsible for making sure the entire ‘on-site’ experience is smooth for the performers & the client(s).

They provide friendly communication with on site contact & various logistical support to the performers, including keeping the talent to the schedule.

They also pickup, manage, & return costumes to our Oakland warehouse, & fill in an event report card.

RESPONSIBILITIES:
  • Read gig detail email & have 5-10 min orientation call with event account lead
  • Pickup & return costumes/supplies & manager bag  from West Oakland warehouse (& protect their condition in transport & at event)
  • Stay in communication with Catalyst Arts performers & the on site contact for client, especially with ETA’s & venue nuances, & room instructions.  Aim for clear, upbeat & professional tone even in stressful times.
  • Lay out or hang up costumes on site & provide any dressing support needed, & return costumes to bags at end of event.
  • Make sure performers are in position by their ‘guest ready’ time, or 5 min before their official start & initiate their breaks & ending
  • Capture a handful of usable *images, 2 boomerangs, & 2 video clips & send to CA account lead.
  • Stay attentive & available or ways to improve artist or client experience within bounds of our guidelines & take initiative.
  • (sometimes applicable) Setup Equipment or manage/restock Champagne skirts
  • Make Notes on event report card of talent arrival time &  anything else worth noting & write quick synopsis at end. Send digital image of it to account lead, along with the event pics.
Qualifications:
  • Must live in the SF Bay Area & have a car
  • Previous experience as production assistant or with managing stages, talent, events, or staff
  • Have good grooming & a professional look & attitude
  • Some event experience helpful (catering, performing, staff, etc…)